Clearword – AI Meeting Assistant for Notes, Summaries, and Actionable Follow-ups

Clearword is an AI-driven meeting assistant designed to transform how teams capture and act on meeting discussions. By joining calls in real-time, it automates note-taking, generates summaries, and identifies action items, allowing participants to focus entirely on the conversation. This tool is part of a growing category of personal assistant and productivity tools that streamline collaborative work.

For professionals juggling multiple meetings daily, Clearword consolidates all meeting content—transcripts, recordings, and notes—into a single, searchable knowledge base. This ensures critical decisions and tasks are never lost, fostering better team alignment and accountability.

What is Clearword?

Clearword is a real-time AI meeting partner that elevates meeting productivity by handling administrative tasks. It actively listens during calls on platforms like Zoom, Google Meet, and Microsoft Teams, generating comprehensive notes, identifying action items, and even drafting follow-up communications.

The tool's core value lies in creating a singular source of truth for every meeting, enabling teams to move from discussion to execution without the friction of manual note consolidation. It is particularly valuable for project management workflows where tracking decisions and next steps is critical.

Key Features

• Automatic Meeting Summaries: Generates comprehensive summaries with action items, video recordings, and full transcripts.

• Live Productivity & Note-taking: Provides real-time transcription, allowing full participant engagement.

• Action Item Export: Identifies tasks and exports them directly to tools like Notion, Hubspot, or Jira.

• Searchable Knowledge Base: Creates a centralized, searchable library of all meeting content for team alignment.

• Privacy-First Platform: Offers granular control over meeting privacy settings and data.

• Seamless Integrations: Connects with popular video conferencing, CRM, and project management platforms.

Use Cases

• Agencies streamlining client meetings and ensuring no detail is overlooked.

• Founders and leadership teams capturing key strategic decisions and action items.

• Sales and marketing professionals focusing on client engagement without note-taking distractions.

• Product and design teams tracking feedback and iteration notes in real-time.

• Educational institutions for capturing administrative meeting details.

• Remote teams maintaining cohesion and documentation across different time zones.

Underlying AI Models or Technology

Clearword leverages advanced natural language processing (NLP) models to perform real-time speech recognition and transcription. Its core AI capabilities include converting spoken dialogue into accurate text, understanding context to identify key points and decisions, and applying text summarization techniques to distill lengthy conversations into actionable notes.

The technology stack is designed to handle the nuances of multi-speaker meetings, filtering out cross-talk and background noise to produce clear, structured outputs. This makes it a practical application of speech recognition and language AI for business productivity.

Pricing

Clearword operates on a freemium model. A free tier is available, offering users a trial to experience core features without commitment. Detailed subscription plans with specific feature sets, user limits, and enterprise options are available on the official Clearword website.

Pros and Cons

Pros

• Enhanced Focus: Participants can concentrate fully on the conversation instead of note-taking.

• Significant Time Savings: Automates the entire post-meeting workflow, reducing administrative overhead.

• Improved Meeting Outcomes: Ensures accurate capture and follow-up on action items and decisions.

• Strong Integration Ecosystem: Works seamlessly with popular video, CRM, and project management tools.

Cons

• Dependency on Technology: Requires a stable internet connection and compatibility with specific meeting platforms.

• Adaptation Period: Users may need time to fully trust and integrate the AI's functionality into their meeting culture.

• Privacy Considerations: Users must actively manage privacy settings, especially for sensitive or confidential meetings.

Alternatives

Several other AI assistants and automation tools offer meeting transcription and note-taking capabilities. Key alternatives include:

• Otter.ai: Focuses on real-time transcription and speaker identification for meetings and interviews.

• Fireflies.ai: An AI notetaker that integrates with conferencing apps to record, transcribe, and search conversations.

• Grain: Specializes in recording, transcribing, and clipping highlights from customer-facing calls for sales and support teams.

• Sembly: An AI team assistant that generates meeting notes, insights, and analytics.

• Fathom: Provides free, automatic note-taking and highlighting for Zoom calls.